There are two ways to set up an email filter:ġ) Go to Gmail Settings, then click on the 'Filters' tab, and then click on "Create a new filter" at the bottom.Ģ) While you're looking at an individual email, click 'More' and then "Filter messages like these."įor example, I like to filter all my social media and subscription emails from services like Facebook, Twitter, LinkedIn, and Groupon so that they skip my inbox and are put into my 'Subscriptions/Social Networks' label. While you might not get quite that many, it's likely that you're getting a fair amount of email that you'd rather not be getting or would like to have automatically organized and filed away. In 2011, 19% of emails that made it into corporate inboxes were spam, despite the use of spam filters. These different search queries can be anything from a certain label to emails from a certain email address like could use multiple inboxes, for example, to display emails labeled 'Needs Response' and 'Awaiting Response' to the right of your main inbox so that a single glance at your Gmail tells you exactly what has to be done and what you should be expecting.ģ) Email filtering to automatically organize your inbox Multiple inboxes (L) allows you to have up to five additional inboxes based on different search queries. You can hide any labels that you don't use every day.Ģ) Multiple inboxes shows more mail at a single glance Go to the 'Labels' tab under Gmail's Settings and only show labels that you want to have readily available in Gmail's sidebar.Give labels a hierarchy by nesting related labels under a common parent label.Give a label a color by clicking on the box to its left.This will give you an organized, searchable database of every email you've ever sent or received since you made the switch to Gmail.Īn organized email database is invaluable when you're trying to track down a conversation and pick up where you left off with an old client, look up a forgotten password, or redownload a previously emailed file. Instead you can file each email away by labeling and archiving it.
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Because Google gives you so much free storage space (more than 10 GB and counting), you don't need to delete incoming emails to conserve space. Labels are the basic organizational tool of Gmail, they're like folders except you can assign an email to as many labels as you want.
While Gmail is an amazing service on its own, there are many ways to tweak it and improve your efficiency at work and at home. Since Gmail's public release in February of 2007, Google's email service has amassed more than 425 million active users because of its massive free online storage and easily searchable inbox.
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